Set up is from 8am to 5pm to Midnight on Friday Jan 10 at the Hotel Albuquerque. Load in is on the South West side of the hotel next to the QBar. All dealers must move their cars around to the long term parking after set up as there is only one ramp. Those without large displays can bring in their materials through the North East entrance parking lot.
Preview Night is Friday after set up from 5pm to 9pm where the dealer room is open to those wanting to see dealers before it is too packed. Be prepared.
We will have 24 hour security after doors are closed.
ALL BOOTHS ARE SOLD OUT!
ARTIST ALLEY IS SOLD OUT!
January 10th – 12th, 2014
Badges must be worn during set-
up and for the duration of the show.
Exhibitor agrees to remain set up
during all open hours of the convention. No
early breakdown is allowed without the prior
consent of Albuquerque Comic Con
and Tall Tales Comics LLC. (TTLLC).
Electrical, telephone, and internet
services are extra and can be provided by
the convention center for an additional
charge. Please inquire if needed.
Display & Albq. Fire
Do not encroach on aisles that border
your booth. Fire Extinguishers, Hose
Cabinets, Fire Exits or Fire Alarms cannot
be blocked or covered.
All decorations must be flame
retardant or FR rated. They are subject to a
random flame test by the Fire Marshal.
Acceptable materials will not hold a
flame. Materials can be manufacturer
certified or may be treated with a flame
retardant. Wood less than one-quarter inch
thick must be treated. In most cases, floor
coverings are the exception.
Table coverings are excepted if they
do not overhang the table more than six
Booth storage is allowed as follows:
• Cardboard boxes, packing materials,
waste and debris must be removed
prior to the start of the show and kept
picked up during the show.
• All areas are inspected periodically.
• Boxed brochures, product and sales
material storage may be allowed if kept
tight, orderly and not stored behind the
back of your booth.
No smoking or alcohol permitted
within the Hotel Property Boundaries
Extension Cords, Plugs & Lighting
• All extension cords must be a minimum
of 14 gauge, 3 wire and grounded.
• Ties or cable clamps must be used when
• Lightweight extension cords or “zip
cords” are strictly not allowed.
• Power strips are approved for additional
outlet plugs (Cube tabs are not allowed
and power strips cannot be “daisy
• Cords, plugs, and strips must have UL
• Lighting must be UL labeled and used
consistent with design.
Noise & Damages
Exhibitors must police their own tables to
be sure that noise levels from sound systems
is kept to a minimum and does not interfere
The TTLLC reserves the right to
determine at what point sound constitutes
interference with others and must be
Any damage caused to the building or
furnishings by the Exhibitor is the sole
responsibility of the Exhibitor.
Setup and move-in / move-out instructions
Payments & Subletting
Exhibitor understands the payment
policy and agrees to pay the fees as listed on
the Exhibitor Application Form.
Subletting of table space or sharing of
exhibit space is not allowed without the
express written permission of ACC.
In the case of multiple parties sharing
one exhibit space, the person whose name
appears of this contract assumes full
responsibility for that space as specified here.
The ACC must be notified, at the time of table
reservation, of exhibitors intending to share
Cancellation / Refunds
If you cancel 45 days or more before the
date of the show, you are eligible for a full
refund of your total payment.
If you cancel within 44 -25
days of the date of the show, you are eligible for a refund
amounting to one-half of your total payment.
Set up needs to be done by 10pm Friday Jan 10th
or forfeit of booth fee.
Adult & Bootleg
Exhibitor agrees not to sell or distribute
any adult material to minors. All “Adults Only”
material must be either behind the table or, if
displayed on a table or display rack, bagged
and covered so that minors may not open it.
Any adult material depicting nudity must be
“blinded” (i.e. the nudity or sexual conduct
must be covered). Adult videos and
magazines are not to be displayed openly. A
sign may be posted to let customers know that
you carry that merchandise.
TTLLC does not allow bootleg or
counterfeit materials of any kind. Possession
or sale of these materials is at your own risk.
Exhibitors are responsible for collection and
payment of New Mexico State Retail Sales
Tax. To obtain a free temporary tax number
Liability & Security
The TTLLC and the Hard Rock are not
responsible for any theft or loss. Exhibitor is
responsible for his or her own security.
Exhibitor agrees to protect, keep, and
save TTLLC. (the promoter of the event)
forever harmless from any damage(s) or
charge(s) imposed for violations of any
ordinance or regulation by the Exhibitor, his
employees or agents, as well as failure to
comply with the terms and agreements
of this contract.
Further, Exhibitor shall at all times
protect, indemnify, save, and keep harmless
TTLLC. against and from any loss, cost,
damage, liability, or expense which arises out
of or from or by reason of any act or omission
of the Exhibitor, his employees, or agents.
In the event that the Hard Rock or any
part of the exhibit area thereof is unavailable,
whether for the entire event or a portion of the
event, as a result of fire, flood, tempest, or
another such cause, or as a result of
governmental intervention, malicious damage,
acts of war, strike, labor disputes, riot, or
agency which the TTLLC has no control, or
should the TTLLC. decide that because of any
such cause it is necessary to cancel,
postpone, or re-site the show, or reduce
installation time, exhibit time, or move-out
time, the TTLLC. shall not be liable to
indemnify or reimburse the Exhibitor in respect
of any damage or loss, direct or indirect
arising as a result thereof.